privacy policy - All-in Foundation

Privacy Policy – All-in Foundation

Our website address is: https://all-in.foundation

We are All-in Foundation, established on Merellaan 2, 3722 AL Bilthoven, Netherlands.

Intro Privacy Policy ©

All-in Foundation handles data from users of its online products and services with due care. Personal data is handled with care and secured. All-in Foundation adheres to the Dutch privacy legislation in all cases.

Privacy statement All-in Foundation

As an independent foundation, All-in Foundation is partly dependent on contributions from you and others. With the help of our network, we contribute to a society in which uniqueness is celebrated. With the trust and time you give us, we can ensure that future generations grow up in a truly inclusive society.

Transparency is an important value for us as a Foundation. Our privacy statement informs you how we handle the personal data we receive from you. After all, we are responsible for the personal data you share with us.

As soon as you visit our website, subscribe to our newsletter, make a donation, buy or offer us services, it is the beginning of a reciprocal relationship between you and All-in. In order to maintain that relationship, we receive your personal data. And as soon as we store your data, we are also a so-called “processor” of your data. As a “processor”, we aim to handle the data that you make available to us with due care.

By care we mean that we treat your data confidentially, that we have taken security measures to protect your data and the agreement that we will delete your data if its storage is no longer necessary for our work or maintaining our relationship.

There are different times and ways in which we can receive your personal data:

As soon as you donate to the All-in Foundation, your name and account number will be processed. This information is necessary for registering and processing the donation. If you indicate this during the donation, we will also save your e-mail address and organization name so that we can keep you informed of our activities.
If you start working as a volunteer for All-in, we collect your data to enable mutual contact and to enable us to support you properly.
If you contact us via the contact form, feedback form, training form, by e-mail, by telephone or if you register for our newsletter, we sometimes also process your personal data. This includes noting or saving your first and last name, telephone number and e-mail address.
We sometimes also process data that you share with us online via social media, for example the location, which can be registered by the social media platform.
If you order one of our products, training courses or workshops via our platform, we will process your address details or that of the organization for which you work with the associated data for the purpose of the invoices. Online payments are made in accordance with Payment Card Industry (PCI) data security standards and the billing information (used only by these payment processors to carry out fraud protection) is encrypted. Credit card details are passed to these payment processors directly from your browser – we do not see or store your account number. The online payment method complies with legal requirements. Keeping track of our clients’ payments is necessary based on tax and accounting laws. We will only retain payment information to comply with legal, accounting or reporting requirements.

We only process your personal data if it is related to achieving our social objectives or if we have permission to process this data and only if we have grounds to do so. This includes the execution of an agreement and legal obligations that we have as a Foundation.

Specifically, we process your personal data so that we can:

process and manage your donation.
comply with (legal) financial and tax obligations in our administration, such as the retention of financial data for a period of seven years.
inform you as specifically as possible about how All-in uses your donation, about what we achieve and about campaigns that we are going to roll out and we can use your help with.
keep track of who we can and cannot approach for our campaigns.
keep records of your efforts as a volunteer, and to be able to inform you about and support you in your volunteer work.
ask you to commit yourself to All-in in other ways.
test and improve the quality of our services, such as answering questions, providing information about developing a socially safe environment, inclusive skills and our website.
handle any disputes with you.
conduct market research and thus be able to tailor our services more to your needs.
track web statistics and facilitate your sharing of posts via social media.

We do not use your data for purposes other than those mentioned above and do not share this information with third parties, other than partners who provide services for us, such as a parcel service. In all cases, we ensure that these third parties comply with good privacy and security guarantees.

We are required by law to be able to demonstrate to you how and when we have received your data with your permission. By providing us with your details, you are claiming that you are over 18 years old. If you are under 18, ask your mother or father to contact us for our services.

Your personal data will not be kept longer than necessary

In order to continue to work towards an inclusive society, it is necessary for us to maintain the longest possible relationship with donors and potential ambassadors. This allows us to maximize our returns and keep fundraising costs as low as possible. The lower the fundraising costs, the more funds can flow back into research and expanding/improving our activities, which in turn benefits society. In many cases our relationship will not be continuous but will be picked up intermittently by you or us.

To maintain our relationship, we have data from the entire relationship period, with a maximum of 10 years. After that, all data is deleted by archiving, anonymizing or destroying it.

You have several rights concerning your personal data:

You have the right to request access to, correction or deletion of your personal data.
You have the right to object. This means that you can object to the use of your data for recruiting (including marketing) purposes by All-in Foundation.
You always have the option to submit a complaint about the use of personal data by us. Initially with us, so that we can improve our processes, but if you are not satisfied with our response to the Dutch Data Protection Authority: https://autoriteitpersoonsgegevens.nl/.
At your request, we will share, correct, anonymize or delete your personal data. There are sometimes situations in which we cannot meet your request. For example, if the protection of the rights of third parties weighs more heavily. This can occur if your request for access also contains the personal data of other persons. If we reject a request, we will provide our reasons in writing within six weeks explaining why we are unable to comply with your request.
If you do not agree with our decision on a request for access, correction, deletion or opposition, you can file a complaint with the Dutch Data Protection Authority.
You have the right to so-called data portability. This means that you can ask All-in Foundation to supply your digitally stored data when you enter into a similar relationship with another organization. In concrete terms, this means that we send you an overview of your personal data as we have stored it. You can ask All-in to transfer the data directly to that other organization. All-in is not responsible for the way in which the other organization processes this data.
You can unsubscribe from campaigns and newsletters. You can also send an email to contact@all-in.foundation to unsubscribe.

If you made a donation, your address and e-mail address or telephone number may be used by us so that we can inform you about new promotions. If you support All-in Foundation with a donation or if you sign up for the newsletter, you will be clearly asked for permission and we will clearly tell you how we use your permission. In every e-mail or after every telephone conversation we offer you the possibility to change this or to unsubscribe from this form of communication. If you opt out of receiving communications, this opt-out does not apply to administrative data provided as a result of purchases and bookings, as there are accounting and tax laws that we must comply with.

Technical & user data

We keep an anonymous record of how visitors use our website and online services. This data is used to ensure the security of the websites, to maintain backups and to administer the site, databases or other online services. Information that you (publicly) post on the website or other online services is also tracked and stored. We may use your posts to ensure our content is relevant – if you don’t want your comments, questions or feedback – always anonymously! – are used to improve our services, you can indicate this. Your IP address, browser data, page views, length of visits to websites, the times you use a website, country and time zone settings, the devices you use, are kept anonymously. We use Google Analytics from time to time to see how the content and website are doing. We want to make sure we understand what’s important to our audience. We can only see that an anonymous person has interacted with the site in a certain way, for example which links have been followed. We also manage and protect our site from spam, using the services of third-party providers, such as Captcha software and Wordfence. This is unfortunately unavoidable and legitimate, a necessity to sustainably and properly run the website and foundation due to the many hackers on the internet.

When visitors leave comments on the site, we collect the data shown in the contact forms, feedback forms and booking forms, as well as the visitor’s IP address due to spam detection and blacklisting of IP addresses from hackers.

Data security

We apply security measures to prevent your data from being lost, changed or disclosed, used or accessed in an unauthorized way. If there is a suspicion of a breach of our personal data affecting our own hardware or software, we will notify you immediately. Where there is a data breach with our technical providers, such as the web host, we will also inform you. For data breaches on social networks (Facebook gets a special mention here), we count on you to follow the news yourself and take action as you see fit.

Mandatory disclosure of information

We may be obliged to share our email list or detailed information in the following cases:

Government agencies or tax auditors in case they ask to provide detailed reports on our activities.
IT and system administration service providers or (customer support) assistants who help with our Foundation.
Professional advisors such as lawyers, accountants or insurers in case of payment or legal matters.

If this happens, we will require that they respect the security of your personal data and treat it in accordance with the law, and not use it outside the purpose of the contract or audit. We will only allow them to use the data for specific purposes, only if they really need it, and only for the agreed task, by means of a confidentiality clause.

Our websites contain links to third-party websites

This site may contain embedded content such as videos, images, articles, etc. Embedded content from other websites behaves exactly the same as if the visitor had visited the other website. This site may also contain links to third party websites, plug-ins and applications. When you click on those links or enable those connections, you can – intentionally or unintentionally – allow third parties to collect data about you. These websites may collect data about you, use cookies, embed additional third-party tracking, and track your interaction with that embedded content. We have no control over these third parties and cannot be held responsible for their privacy policies. We therefore advise you to read the Privacy Statement of the website that you visit via our website. We are not responsible for the way in which third party websites handle your personal data.

All-in Foundation uses cookies on its website(s)

All-in Foundation uses cookies on its platform. A cookie is a small file that is stored on your computer, tablet or mobile phone. You can set your browser to refuse all or some cookies, or to warn when websites place or open cookies. If you disable or refuse cookies, please note that some parts of the site may become inaccessible or may not function properly. When you visit our page, a temporary cookie is placed to determine whether you accept cookies via your browser. This cookie contains no personal data and is deleted when you close your browser. If you leave a comment or send us one of the forms, you can choose to send your name, e-mail address and organization and these will be stored in cookies.

We (can) use the following cookies on our website(s):

Functional cookies; these are used to optimize the operation of our website. For example, they are used to ensure the correct functioning of forms on our website(s).
Analytical cookies; these are used to test and optimize the quality and effectiveness of our platform.
Advertising cookies; these make it possible to show you advertisements concerning our campaigns.
Social media cookies; these enable additional functionalities. This concerns, for example, offering a Google Maps map with interactive directions, the ‘like’ button on Facebook and Instagram or the option to share a message from us on LinkedIn. Because of these cookies, the website you are viewing ‘knows’ whether you are logged in to Google, Facebook, Instagram or LinkedIn.

For how long do cookies remain on my computer, tablet or phone?

Functional cookies are deleted after you visit our website(s). Analytical, social media, and advertising cookies are not automatically deleted. So you will have to remove them yourself.

Questions concerning our privacy statement

If you have any questions or comments about our Privacy Statement or about how we handle personal data, you can address these questions to:

contact@all-in.foundation

Re: Privacy Statement

Or to:

All-in Foundation Merellaan 2 3722 AL Bilthoven

Changes in our Privacy Statement

We reserve the right to make changes to the Privacy Statement. Therefore, check our Privacy Statement regularly for possible changes to our policy.